Outlook Manage Email Messages by Using Rules
Right-click a message in your inbox or another email folder and select Rules. Select one of the options. Outlook automatically suggests creating a rule based on the sender and the recipients. To view more options, select Create Rule. In the Create Rule dialog box, select one or more of the first three checkboxes. In the Do the following section, if you want the rule to move a message to a folder, check the Move item to folder box, then select the folder from See More .
In their simplest form, Outlook rules are actions that your email account will automatically perform based on the guidelines that you have specified. There are two main categories of rules that you can create. These are organizational rules and notification based rules.
How do you use rules in outlook?
How rules in Outlook can help you manage email messages By using rules, you can reduce manual and repetitive actions needed to manage your email messages. When you turn rules on, they run continuously and automatically. Rules generally fall into one of two categories—organization rules, or notification rules.
How to manage rules&alerts in Microsoft Outlook?
Open Microsoft Outlook 2010/2013, on the Home tab, in the Move group lists the Rules command. Click Rules, you can see the Create Rules and Manage Rules & Alerts from the pull-down menu.
How do I create a rule in outlook for Mac?
1 Right-click a message and select Rules > Create Rule. 2 Select a condition, and what to do with the message based on the condition. 3 When you’re done creating the rule, select OK. 4 To use the rule right away, select the Run this new rule now on messages already in the current folder checkbox, and then select OK.
Select File > Manage Rules & Alerts to open the Rules and Alerts dialog box. On the Email Rules tab, select New Rule. Select one of the templates from Step 1. To start from a blank rule, select Apply rule on messages I receive or Apply rule on messages I send.
One question we ran across in our research was “How to create an outlook rule using existing templates?”.
Creating a rule. How to create an Outlook rule using existing templates. To create a rule in Outlook: Click the File tab in the navigation ribbon. Click New Rule on the E-mail Rules tab in the Rules and Alerts dialog box. Proceed to Step 1: Select a template.
How are inbox rules applied to incoming messages in outlook?
Inbox rules are applied to incoming messages based on the order they’re in within the Inbox rules list. You can arrange the order in which the rules you create are applied to messages coming into your inbox. At the top of the page, select Settings > View all Outlook settings.
How do I create rules to automatically respond to emails?
Rules allow you to move, flag, and respond to email messages automatically. Right-click an existing message and select Rules > Create Rule. Select a condition, and what to do with the message based on the condition.