When Outlook is operating in an Exchange server environment, all rules are stored on the Exchange server (in a hidden folder in the mailbox called Associated Messages). A copy is also retained local to the client in the rwz files as well.
There are two types of rules in Outlook: server-based and client-only. When you are using a Microsoft Exchange Server account, some rules are server-based rules. These rules are stored on your mailbox on the Exchange mail server. Client-only rules are stored within your pst/ost file or in .rwz files with the name of your profile.
A frequent query we ran across in our research was “Where are server-based rules stored in outlook?”.
The answer is that When you are using a Microsoft Exchange Server account, some rules are server-based rules. These rules are stored on your mailbox on the Exchange mail server. Client-only rules are stored within your pst/ost file or in .rwz files with the name of your profile. Since Outlook 2003, client-only rules are stored in the pst/ost file, not rwz files.
Outlook for Microsoft 365 Outlook 2019 Outlook 2016 Outlook 2013 Rules are either server-side or client-only based on the conditions and actions you apply to them. Server-side rules use conditions and actions handled by the Exchange server, and these rules run whether or not you log in to Outlook on your computer.
In the File name box, type the path and file name ( Outlook. rwz) for the set of rules you want to import. If you want to import a file that contains rules other than Rules Wizard rules, such as rules that are compatible with previous versions of Microsoft Outlook, click the file type in the Files of type list.
Where are my mail flow rules stored?
When you coexist with Exchange 2010, all mail flow rules are stored in Active Directory and replicated across your organization regardless of the Exchange Server version you used to create the rules.
You can use mail flow rules (also known as transport rules) to identify and take action on messages that flow through the transport pipeline in your Exchange 2016 and Exchange 2019 organization. Mail flow rules are similar to the Inbox rules that are available in Outlook and Outlook on the web (formerly known as Outlook Web App).
What is the difference between Exchange and Office 365 rules?
Therefore, when you create a rule in Exchange, you need to create a matching rule in Microsoft 365 or Office 365. Rules you create in Microsoft 365 or Office 365 are stored in the cloud, whereas the rules you create in your on-premises organization are stored locally in Active Directory.
Where are my client-only rules stored?
Client-only rules are stored within your pst/ost file or in .rwz files with the name of your profile. Since Outlook 2003, client-only rules are stored in the pst/ost file, not rwz files.