The Archive button doesn’t reduce mailbox size. If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises or you can archive items manually. You can use the Archive button the ribbon to move messages to your Archive folder without removing them.
Whenever any user deletes any of these email items, Outlook Data file’s OST file’s size may not reduce in terms of proportion to that amount of data, which has been deleted. This may result Outlook OST File Size Not Reducing After Archiving problem when OST file does not shrink by a real-time user.
If Outlook mailbox still full after archiving and PST file exceeds its size limitations, users faces many problems such as cessation of receiving and sending emails, PST file too large to open, the data file personal folders was not closed properly, and more.
Does outlook archive save space?
No, archiving emails in Outlook doesn’t free up any storage space because archived emails are not deleted. Instead, they are moved to the archive folder, where they stay until they are either manually deleted or moved from the archive folder back to inbox.
Archiving does not free up space, however Archiving in Office 365 (also called In-Place Archiving) provides users with additional mailbox storage space. After you turn on archive mailboxes, users can access and store messages in their archive mailboxes by using Microsoft Outlook and Outlook on the web.
What does it mean to archive an email in outlook?
You can think of archiving emails in Outlook as an alternative to deleting email messages you no longer need. The difference is that archived emails can be retrieved from the archive folder if you change your mind in the future.
Another thing we wondered was: what are archived items in outlook?
Archived items are removed from your Outlook mailbox size and moved to the archive file based on the settings you determine. Just as with the Personal Folders file, your archived items are not accessible remotely; the file should be backed up on a regular basis.
Does archiving an email delete it from the list?
After you turn on archive mailboxes, users can access and store messages in their archive mailboxes by using Microsoft Outlook and Outlook on the web. I hope the information is helpful. No, archiving emails removes your emails from the email list but saves it in the same folder, archived emails still occupy the same space that they took up earlier.