Outlook Data Files (.pst) contain your e-mail messages, calendars, contacts, tasks, and notes. You must use Outlook to work with the items in a .pst file. When you archive Outlook information, items are saved in a .pst files. Microsoft Exchange Server accounts save your information on the mail server.
When you use Microsoft Outlook, your email messages, calendar, tasks, and other items are saved on a mail server, on your computer, or both. Outlook items that are saved on your computer, are kept in an Outlook Data File (.pst and .ost). There are two types of Outlook Data Files used by Outlook.
The fastest way to open the folder where your Outlook Data Files (.pst and. ost) are saved is to do the following: In Outlook, click the File tab. In right pane, click Account Settings, and then click Account Settings. On the Data Files tab, click an entry, and then click Open Folder Location.
Another common query is “How do I add an Outlook data file to my account?”.
If you have an Outlook Data File (.pst) that doesn’t appear in the Navigation Pane, you can add it so that you can work with the items in the data file. On the Data Files tab, click Add. Click the Outlook Data File (.pst) file that you want to open, and then click OK.
Should I compact my outlook data file?
Compacting your Outlook data files not only help you save disk space, but may also improve the performance of Outlook. A large Outlook data file can make Outlook take longer to start up, work with, and shut down. So, periodically compacting your Outlook data file is a smart thing to do.
When I was researching we ran into the query “How do I Compact an Outlook data file (PST)?”.
It might take several minutes to compact an Outlook Data File (.pst). Click Account Settings, and then click Account Settings. On the Data Files tab, click the data file that you want to compact, and then click Settings. Note: You do not have to exit Outlook after you compact an Outlook Data File (.pst) file.
How to compress Outlook data files?
On the Account Settings dialog box, click the “Data Files” tab. Select the Outlook data file you want to compact in the list and then click “Settings”. If the currently selected account is a POP3 account (.pst file), the following dialog box displays.
How much space does outlook take up when you delete it?
Click “OK” or “Cancel” to close it. Click “Close” on the Account Settings dialog box. Our Outlook data file went from about 951MB down to about 845MB, so we got back a little over 100MB of disk space. The larger your data file, the more space you’ll probably get back.