Google Forms can be GDPR compliant, but only if a number of GDPR compliant procedures are put in place. In this article we’ll explore some of the things you may want to think about when using Google Forms. We will assume that you are using Google forms to collect personal data.
This of course begs the question “What is the GDPR and how does it affect Google Forms?”
The General Data Protection Regulation (GDPR) is mandated to protect private data. This means you have to work on your internal policies to ensure your websites and data systems comply. Google forms have being a key way through which many organizations do surveys.
To make your forms GDPR compliant, have a consent tick box at some place in the forms. This will define how the data is to be used and parameters for not sharing the data. It will also define the terms and private policy of the company. New to cold emailing?
How secure is Google Forms?
Google Forms security protocols are in line with accepted standards in data collection. However, Google Forms experienced phishing attacks and data losses in the past, which may put a question mark on the security level of Google Forms.
All files uploaded to Google Drive or created in Forms are encrypted in transit and at rest. Google Forms is a part of Google Workspace Every plan includes Docs.
Anything that you would normally store encrypted should NOT be collected using a Google Form. This would include passwords, social security numbers, credit card numbers, medical data, etc. Even though it is stored securely on the Google servers, your password could be stolen or hacked, or the Google servers coul.
Are quizzes GDPR compliant?
The GDPR affects all signup forms where personal data of subjects like name, address, credit card information or email is collected. The rules do not apply to those random quizzes that one undertakes online. To make your forms GDPR compliant, have a consent tick box at some place in the forms.
Are Google Forms responses stored in a worksheet?
Yes, Google Forms responses are stored in a worksheet that can only be accessed through a Google account login. The transmission of data uses SSL to encrypt the data during transport (but not in storage!) The data is as secure as most other systems which take survey data and store it.
While that might be the standard practice of today, it still causes some unease amongst users. Considering that, it’s reasonable to ask if Google products, like Sheets, have encryption and are safe to use. In this article, we’re going to answer that question and review other ways to keep your spreadsheets protected.