Outlook Archive (and AutoArchive) moves older email, task and calendar items to an archive folder, which is stored in another location on your hard drive. Technically, archiving transfers older items from the main .pst file into a separate archive. Pst file that you can open from Outlook any time you need it.
You may be asking “What are the benefits of using archive in outlook?”
There are several benefits to using Archive. Archived items remain easy to find from the search box or by navigating to your Archivefolder. By default, when you type a term in the Search box, Outlook searches all folders in your mailbox. Items are still available on your phone or other devices through the Archive folder.
How to archive in outlook manually?
How to archive in Outlook manually ( email, calendar, tasks and other folders) 1 In Outlook 2016, go to the File tab, and click Tools > Clean up old items.#N#In Outlook 2010 and Outlook 2013, click File 2 In the Archive dialog box, select the Archive this folder and all subfolders option, and then select a folder to archive .
In Outlook 2016, go to the File tab, and click Tools > Clean up old items. In Outlook 2010 and Outlook 2013, click File > Cleanup Tool > Archive… In the Archive dialog box, select the Archive this folder and all subfolders option, and then select a folder to archive. For example, to archive Outlook calendar, select the Calendar folder:.
What is the difference between archiving and moving emails in outlook?
The difference is that archived emails can be retrieved from the archive folder if you change your mind in the future. Because Outlook features a dedicated archive button, archiving a message instead of manually moving it a specific folder can save you a lot of time when organizing your inbox. Does archiving free up space in Outlook?
Why are my emails not archiving in outlook?
If you have an Outlook Exchange account with an online archive mailbox, archiving in Outlook is disabled. The Outlook Auto Archive feature can be configured to move old emails and other items to a designated archive folder automatically at a regular interval, or to delete old items without archiving.
How to manually manually open outlook Archive folder?
If unchecked, Outlook will use the default AutoArchive settings. Show archive folder in folder list. If you want the Archive folder to appear in the Navigation Pane along with your other folders, select this box. If unselected, you will still be able to open your Outlook archive folder manually. Clean out items older than.